Human Resource Trainee/Associate

Job Description

NAXA is looking for a Human Resource Trainee/Associate to support and strengthen our people operations. In this role, you will help manage recruitment, onboarding, employee engagement, and internal HR systems to ensure a smooth and supportive work environment. If you're organized, people-oriented, and excited to work in a collaborative, fast-paced team, we’d love to hear from you!

• Maintain and regularly update employee documents on HRIS and Google Drive.
• Ensure contracts, PAN, CVs (World Bank format), certificates, and photos are systematically stored.
• Maintain team attendance data and update staff records across master sheets and the website.

• Manage job descriptions and coordinate manpower requisitions.
• Post vacancies on job portals and social media; design banners and posts.
• Screen applications, rename CVs by salary expectations, organize per JD.
• Schedule and assist with interviews up to mid-level positions.

• Share contracts and essential onboarding documents.
• Organize welcome sessions, office tours, and system setups (email, HRIS, Slack).
• Assist in orientation and policy training for new hires.

• Develop and manage intern onboarding and exit workflows.
• Create engaging experiences to retain interns and encourage conversion to full-time roles.

• Represent NAXA at career fairs and build partnerships with colleges.
• Maintain outreach records and a potential candidate database.
• Support in market research to refine sourcing strategies.

• Plan and execute team-building and celebration events.
• Promote wellness initiatives and flexible work practices.

• Help team members navigate HRIS systems for leave, attendance, and logs.
• Provide resources like FAQs, guides, and video tutorials.
• Conduct onboarding training for systems and tools.

• Track and schedule periodic reviews with team leads.
• Participate in performance feedback sessions, especially for interns and trainees.

• Oversee smooth employee offboarding, including handovers and exit interviews.
• Ensure return of company assets and update exit-related documentation.

• Collaborate with Finance for monthly payroll adjustments.
• Coordinate ID card printing with design/admin teams.
• Assist in project-wise time tracking and reporting.

• Bachelor’s degree in HR, Management, or related field.
• At least 1 year of experience in HR/admin (internship included).
• Excellent organizational and communication skills.
• Familiarity with HRIS systems and G-Suite tools is an added benefit
• Creative and proactive mindset, especially in employee engagement.

• Youth-led, growth-oriented team
• Paid annual and sick leave
• Flexible work culture
• Learning & development support
• 5 working days a week

This is an exciting opportunity for someone passionate about Human Resources and eager to shape a positive workplace culture.

Apply now and be part of our growing, people-driven team!