Officer - HR Admin

Job Description

Location: Gurjudhara, Kathmandu, Nepal

1. Recruitment & Onboarding

• Ensure timely closure of open positions through close coordination with hiring managers and external agencies.
• Oversee pre-joining formalities, documentation, and timely provisioning of assets (e.g., laptop, ID card, SIM, desk setup).
• Conduct induction and orientation for new hires.

2. Employee Benefits & Support

• Manage and maintain insurance coverage for all staff, including new additions, deletions, and renewals.
• Oversee insurance claims processing ensuring proper documentation and timely settlements.
• Coordinate marriage contribution benefits disbursement as per eligibility and policy.

3. Travel & Claims

• Monitor and ensure timely Travel Allowance (TA) / Daily Allowance (DA) approval turnaround.
• Track and process claims (TA/DA/reimbursements) in a timely and accurate manner.

4. Employee Separation & Offboarding

• Ensure timely completion of separation processes, including last working day formalities.
• Conduct and document exit interviews and feedback to support HR insights and improvements.
• Manage clearance forms, asset returns, and handover processes in coordination with relevant departments.

5. HR Operations & Compliance

• Maintain confidential employee records, documents, and HR database.
• Support the Corporate HR team in executing group-wide HR initiatives, surveys, compliance checks and HR operational works.
• Support internal HR audits and ensure compliance with organizational policies, labor laws, and statutory requirements.

6. Administration & Facilities Management

• Ensure timely uniform issuance and maintain records of distribution.
• Oversee timely procurement of materials (office supplies, hygiene materials, utilities, etc.).
• Monitor office hygiene and workplace safety compliance, including housekeeping supervision and facility inspections.
• Manage maintenance schedules and ensure minimal disruption in office operations.
• Maintain and update the asset register with proper tagging and tracking.
• Oversee efficient usage and billing of utilities (electricity, water, internet, telephone, CUG).
• Ensure zero downtime of utilities and act proactively to prevent disruptions.

7. Asset & Infrastructure Management

• Track all movable and immovable assets and conduct regular audits of the asset register.
• Coordinate repairs, replacements, or upgrades to office infrastructure.
• Maintain vendor relations for AMC (Annual Maintenance Contracts), utilities, and equipment servicing.

Job Specifications:

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Minimum 4 years of experience in HR operations or general administration.
• Experience in automotive distribution company preferred.
• Proficiency in MS Office Suite and HRMS tools.
• Valid driving license with own vehicle preferred.